University Zoom Etiquette Guide
The use of Zoom video conferencing has become a widely used communication tool for universities and businesses across the globe. While connecting through a video call is generally simple, there are some best practices participants may want to keep in mind. Consider the following tips when joining your next Zoom meeting:
Before Your Meeting Begins
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Dress in appropriate attire, following the dress code policy is a good practice
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Choose a room with adequate lighting and minimal background distractions and noise
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Position your camera so it is focused at your eye level
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Set up a profile picture in Zoom so an image shows if your video is off
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Turn off or mute your cell phone notifications
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Sign out of your e-mail account to avoid multi-tasking or additional distractions
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Practice muting the microphone setting
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Test your audio/video before joining a meeting
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Utilize a professional background image or just a plain wall as your backdrop
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Practice looking at and speaking to your camera and not your screen
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Prepare all materials needed before a meeting starts
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Use a headset with an external mic to enhance your hearing and speaking
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If possible, close your office door or move to a quiet space where distractions are limited
During Your Meeting
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Mute your mic as soon as you sign on and anytime you are not speaking
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Pause your video if/when any interruptions occur during your video chat
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Use the “raise your hand” feature when you want to speak (especially if there are multiple participants)
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Use the chat feature to post questions or comments when someone else is speaking
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Minimize distractions to other participants, such as rotating your meeting background or getting up during the video call
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Try to sit still, look attentive, and avoid doing anything that might be considered unprofessional
Upon Closing