Incomplete Policy
An Incomplete (I) grade is a temporary extension which allows a CTU student five (5) calendar days from the end of a term to submit unfulfilled coursework requirements. An Incomplete (I) grade is intended to support students who experience extenuating circumstances that are outside of their control or which are otherwise unforeseeable. Incomplete (I) grades are not intended for students who have fallen behind in their coursework and request an extension past the last date of the term solely to submit coursework.
To receive an Incomplete (I) grade, the student must petition the course Faculty member in writing. The period to request an Incomplete (I) grade begins on the first day of the final week and must be submitted three days before the course end date.
A student may experience certain life events or other pressing commitments that may result in the need for an Incomplete (I) grade extension. In all instances, CTU encourages the student to work closely with his/her faculty member to meet the course requirements while balancing professional and personal obligations.
At the time of the petition, the Faculty member must determine:
If the student experienced circumstances contributing to the need for an Incomplete (I) grade extension, or if there were unforeseen, extenuating, or extreme circumstance(s) experienced by the student (as stated in the student’s petition)
Examples of extenuating or extreme circumstances would be, but are not limited to:
Loss of home
Medical conditions, injuries, hospital stays, and medical emergencies
Natural disasters
Loss of family members
Family emergencies or care for a family member
Military commitments
The Faculty member must approve or deny the petition in writing to the student within three business days of receiving the student’s petition, but no later than the last day of class.
In other situations deemed appropriate by the Chief Academic Officer/Provost (or his/her designee), an Administrative Incomplete (INC) grade may be approved. The Administrative Incomplete (INC) grade is an administrative-use only indicator to note an incomplete course grade posted outside of the University’s (I) Incomplete policy. An Administrative Incomplete (INC) grade is a temporary extension which allows a CTU student a specific number of calendar days after the end of a term to submit unfulfilled coursework requirements.
Student work submitted during the approved incomplete period will be graded by the faculty member and included within the final grade the student earned in the class.
The Incomplete (I) grade will convert to the final grade the student earned in the class, inclusive of “0” points for incomplete work, should a student fail to submit the unfulfilled coursework requirements within five (5) calendar days from the end of the course.
The Administrative Incomplete (INC) grade will convert to the final grade the student earned in the class, inclusive of “0” points for the incomplete work, should a student fail to submit the unfulfilled coursework requirements within the specific number of calendar days from the end of the course.