Withdrawal Date
The withdrawal date used to determine when the student is no longer enrolled at Colorado Technical University is the date in which a student begins the official withdrawal process either by,
- Submitting an official withdrawal request to the Academic Department via e-mail to ctuacademicdean@ctuonline.edu; or by
- Verbally communicating their intent to withdraw to the Academic Department
A student who submits an official withdrawal request or verbally communicates his/her intent to withdraw but continues to participate in any of the three class related activities listed below will not be considered to have officially withdrawn from the university. The official request to withdraw must be made before the end of a session.
The last date of attendance (LDA) is used for refund calculations of tuition as follows:
- If the LDA is during or prior to the fourth week of the student’s first session, that LDA is used for the tuition refund calculation.
- If the LDA is after the fourth week of the student’s first session there will be no refund of tuition charges for those courses.
Once a student enters the 2nd session of a quarter, following the designated drop period, there will be no refund of tuition.
- If a student does not participate in any class related activity (see definition below) at least once during the first week of the session, the student is administratively withdrawn from the university. The last date of the previous grading period is used as the LDA for refund calculations.
- If a student does not participate in a class related activity at least once every 15 calendar days within a session or he/she will be administratively withdrawn from the University. The LDA is used as the official date of withdrawal for refund calculations and federal financial aid purposes.
A class related activity is defined as one of the following:
- posting to the discussion board;
- writing and submitting an individual assignment; or
- taking a knowledge check or quiz.
Please note that the above policy may result in a reduction in university charges that is less than the amount of Title IV financial aid that must be returned. Therefore, the student may have an outstanding balance due to the university that is greater than that which was owed prior to the withdrawal.
All balances become due and payable at the time of withdrawal from the University. A student is not granted their request for official or unofficial Colorado Technical University transcripts if any outstanding charges are not paid.
A student who is administratively withdrawn from the University before the fifth week receives W grades for all current courses. After the fourth week students will receive the grade earned in current courses.