Physical Campus University Withdrawl
Students intending to withdraw from the University must submit a verbal or written notice to a University official. A documented notification serves as an official withdrawal and will be processed in a timely manner. The withdrawal date used to determine when the student is no longer enrolled at Colorado Technical University is:
The date the student submitted an official withdrawal notice to a University official and ceased to attend classes. A student who submits a withdrawal notice but who continues to attend classes or other school activities will not be considered to have officially withdrawn from the University.
If a student does not complete the official withdrawal process, the school will determine the student’s withdrawal date based upon federal regulation and institutional records.
Please note that the above policy may result in a reduction in school charges that is less than the amount of the Title IV financial aid that must be returned. Therefore, the student may have an outstanding balance due the school that is greater than that which was owed prior to the withdrawal.
Online University Withdrawal
Students intending to withdraw from the University must submit a verbal or written notice to the Student Affairs Department or an e‐mail to firstname.lastname@example.org. A student’s verbal or written notification serves as an official withdrawal and will be processed in a timely manner.
All balances become due and payable at the time of withdrawal from the University. A student is not granted his or her request for official or unofficial Colorado Technical University transcripts if any outstanding charges are not paid.
During the first 15 calendar days of the session, students must participate at least once in a class related activity (see definition below). If a student does not participate in a class related activity during the first 15 calendar days of the session, the student is administratively withdrawn from the university. The last date of the previous grading period is used as the last date of attendance (LDA) for refund calculations.
Once a student enters the 2nd session of a quarter, following the designated drop period, there will be no refund of tuition.
For 5.5 week courses: if a student does not participate in a class related activity at least once every 15 calendar days within a session he/she is administratively withdrawn from the University. For 11 week courses: after the first 15 calendar days of the session, if a student does not participate in a class related activity at least once every 21 calendar days he/she is administratively withdrawn from the University. The LDA is used as the official date of withdrawal for refund calculations.
A class related activity is defined as one of the following:
- Submitting of an assignment
- Taking a knowledge check
- Participating in a graded online discussion board
A student registered in multiple 5.5 week courses with a current university LDA but did not attend all courses will receive a W grade at the conclusion of the fourth week of the session for the unattended course. A student registered in multiple 11 week courses with a current university LDA but did not attend all courses will receive a W grade at the conclusion of the tenth week for the unattended course.
A student who is administratively withdrawn from the University before the fifth week (5.5 week course) or eleventh week (11 week course) will receive a W grade for all current courses. No withdrawal (W) grades may be awarded after the fourth or tenth week of the session for current courses. Students desiring to return to the University following a withdrawal should refer to the Re‐Entry to the University section elsewhere in this catalog.
Online Course Withdrawal
The course withdrawal procedure for students enrolled through Colorado Technical University’s Virtual Campus is a function that can only be carried out in a student’s current session. A request to withdraw from a course that is made after add/drop week and before the fifth week of class will receive a “W.” Students can withdraw from either some but not all of their courses. Once all of the information has been documented and reviewed the Registrar’s Office will assign the W grades and Prior Learning Assessment Department will adjust the schedule.